Board and Staff Travel Reimbursement Request Form

AIA East Tennessee Board and Staff Travel Request for Reimbursement Form

Thank you for purchasing something for AIA ETN. Now, let’s get you reimbursed! Reimbursement requests must be received within ninety (90) days of the expense. If you have any questions about eligible reimbursement expenses or issues with this form, please email Jen at jen@aiaetn.org or call/text at (865) 637-5003.

Name(Required)

First Last

Email(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)

Travel Date(s)(Required)

Did you travel for board purposes or travel as staff?(Required)

Travel Explaination(Required)

Please provide a brief explanation for the reason for travel. If you have multiple receipts for travel, please list them out below, and explanation for the receipt. (Example: Airbnb Receipt- Stay for the duration of the 2023 CACE Conference)

Receipt(s)

If you purchased a ticket to travel, reserved a hotel room, or have food/beverage purposes, please upload them here.

Drop files here or

Max. file size: 500 MB.

Total Reimbursement Amount Requested

Please enter the total of the receipts you have uploaded below.

Mileage Report

Please go to Google Maps, type in your travel route information (If it was roundtrip, please make sure you enter your starting address, destination, and ending address), download the route, and upload it here.

Max. file size: 500 MB.

Total Milage Reimbursement Requested

If you are requesting mileage reimbursement, enter the total amount of miles traveled. You will be compensated at .725 cents a mile with the proper documentation above. (These are 2026 reimbursement figures).

Where would you like us to send your check?(Required)

Mail to Address Listed Above

Mail to Place of Employment

Hand-Deliver (If located in Knoxville)

Place of Employment Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Where would you like to meet?

Jen will reachout to coordinate time/date for delivery.

Board and Staff Travel Reimbursement Request Form

AIA East Tennessee Board and Staff Travel Request for Reimbursement Form

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